•Internal/External Interactions: Internal-Reports directly to the HR & Admin Manager – Myanmar-Oversees a team of drivers and administrative assistants.-Works closely with all BU’s to understand administrative needs.External-Assist & Coordinate with local suppliers for office supplies.-Assist & Coordinate with travel agents, hotels, and airlines for travel arrangements.-Negotiate with vehicle renters for ferry services and pool vehicles.-Manage visa & relocation process with external partners-Manage and coordinate outsource suppliers•Functional Responsibilities Office Premises -Oversee the upkeep and maintenance of the office and KBA grounds.-Outsource contractors for maintenance such as AC units, restroom facilities, printers, etc.-Ensure the outsourced office maids are provided a weekly cleaning schedule – follow-up to ensure it is being followed. Cleaning schedule should include the inside offices as well as the outside grounds.- Assist leasing tracking for all office facilities-Assist leasing tracking for all employee apartment rentalsSupplies-Work with local suppliers to have a consistent delivery of office materials to include kitchen supplies and stationery. Study usage on a monthly basis to reduce wastage.-Contact local suppliers to negotiate monthly billing service to reduce time wasted on one-off payments.-Work with each BU and study their needs for supplies to assist with smart ordering.-Support expatriates with housing needs. Work with local real-estate agents that can provide a preferred supplier rate.-Take ownership of providing competitive quotes to manage costs effectivelyVehicles- Oversee the management of scheduled and unscheduled maintenance of pool vehicles - Liaise with insurers when there is an accident.- Report any accidents to the HR & Admin Manager immediately. May be required to report accidents to the local authorities if the incident requires it – meet with HR & Admin Manager prior to raising any incident to the police.-Manage the procurement of fuel for the vehicles. Set up a monthly invoice service for fuel.-Ensure that vehicles are cleaned regularly. Ensure that the drivers and passengers know the rules for vehicle usage, i.e. seatbelts must be worn at all times, smoking and betel are prohibited, and not to be used for personal use.-Source, procure, and maintain safety equipment for vehicles, road triangles, first aid kits, warning flairs. Health and Safety-Regularly test and maintain the fire alarms/smoke detectors.-Develop and communicate an evacuation plan for all employees. Hold regular fire drills.-Develop an emergency contact matrix and communicate this to all members of staff. Ensure this is updated monthly.
1. Minimum 3 years of Administrative experience.2. Strong command of written and spoken English and Burmese.3. Computer literate in MS office and general computer skills.4. Ability and track record of success leading and managing a team.5. Must be pro-active, self-motivated and possess a “can-do” attitude6. Ability to manage time effectively a must.7. Working relationships with government offices such as YCDC a huge plus.
Bonus + Medical Insurance + Ferry Provided
For over 30 years, RMA has supported the needs of customers in Southeast Asia and across the globe, through automotive modification, service and parts distribution, infrastructure, engineering, hospitality and financial services.We employ over 7,500 people in 14 countries. RMA is the partner of choice for the world's leading automotive, equipment, services and food brands, bringing essential products and services to markets worldwide.